Ohs Act 16.1 Appointment Letter Template -

NOW THEREFORE, the Employer hereby appoints the Appointee to act as the designated representative for the following specific functions.

If your “appointment letter” is a three-line email saying, “You’re the safety guy, go fix it,” you haven’t appointed a representative. You’ve created a scapegoat. And when an incident occurs, the prosecutor will ask one question: What exactly were they appointed to do?

WHEREAS the Employer is legally obligated to ensure a workplace that is safe and without risk to health; WHEREAS the Employer cannot personally perform all required duties; WHEREAS the Appointee has demonstrated competence as defined by [Regulation/Standard, e.g., OHS Regulation 5.1]; ohs act 16.1 appointment letter template

a) Conducting formal documented inspections of [specific equipment/area] at least [frequency, e.g., weekly]. b) Stopping any work activity that presents a danger that cannot be immediately corrected, and reporting such stop-work order to [Named Supervisor] within 1 hour. c) Investigating minor incidents (first aid only) and submitting a written report to the Safety Manager within 48 hours. d) Enforcing the use of [specific PPE, e.g., full-face respirators] in Zone A.

a) Approve budget expenditures for safety equipment. b) Hire or fire employees for safety violations (may only recommend). c) Assume responsibility for engineering controls or structural building safety. NOW THEREFORE, the Employer hereby appoints the Appointee

The Appointee is authorized and directed to perform the following duties only in relation to: [Check one or specify]

Signature: ____________________ Name: ____________________ Date: ____________________ And when an incident occurs, the prosecutor will

[Company Legal Name] (hereinafter “the Employer”) Represented by: [Name & Title, e.g., CEO]